Institutional Management

Carries out executive functions of the council including that of His Worship of the Council Chairperson and the Council Secretary. Units or sections that report directly to the executive head and not through another directorate are

  1. Public Relations
  2. Procurement
  3. Internal Auditing 
  4. Information Communication Technology 

The Office of the Council Secretary

The office of the Council Secretary serving as the institution’s Chief Executive Officer CEO assumes the oversight responsibility of the day-to-day operations of the Local Authority and spearheading the delivery of developmental programs within the district.

Internal Audit Section

The Internal Audit Section serves as a pivotal mechanism for maintaining operational integrity within the Local Authority. This section is responsible for developing and implementing checks, and controls, conducting risk assessments, and overseeing management procedures both at policy level and operations. Regular audits are carried out to ensure compliance with existing legislation and enhance operational efficiency. The findings from these audits are compiled into comprehensive reports, which are then presented to the executive head of the Local Authority and the Audit Committee for review and recommended action.

Procurement Section

The Procurement Section, as a critical component of the institution, is responsible for overseeing and managing all procurement processes. This section ensures that all purchases of goods and services are conducted per established policies, legislation, and procedures promoting transparency, fairness, and cost-effectiveness. Regular compliance controls are performed to verify adherence to procurement guidelines and to identify areas for improvement. The Procurement Section plays a vital role in supporting the institution’s operations and strategic objectives and in the delivery of the CDF project procurement and delivery.

Public Relations Section

The Public Relations Unit is crucial in managing and disseminating information to the citizens. The unit is responsible for the strategic communication processes that build mutually beneficial relationships with the public as the face and the mouthpiece of the Local Authority.

The Public Relations Unit handles various public functions and events for the LA including anticipating, analyzing, and interpreting public opinion, perceptions, and attitudes toward the council. It drafts strategies that use free or paid media, print or electronic to counteract information gaps and conduct sensitizations on council and developmental projects and operations.

Responsible for drafting and distributing press releases, planning and executing special public outreach and media related events and developing a crisis public relations strategy. It also handles the council’s social media presence and responds to public reviews on social media websites.

In essence, the Public Relations Unit is instrumental in maintaining a positive reputation of the council and fostering a strategic relationship with the public, prospective partners, investors, employees, and other stakeholders.

Information Communications Technology

Has a critical component of the institution, is responsible for overseeing and managing of all computer peripherals and network infrastructure of the institution and certifying all application Systems before procuring. This is done according to the Information Communications

Technology Policy that has the following key components: -                                                                                                   

  1. Disaster recovery plan
  2. ICT Training Policy
  3. ICT Policy

COMPILED GRIEVANCE REDRESS MECHANISM AND STAKEHOLDER ENGAGEMENT 2025 DUMPSITE 2025 Envirmental Impact Dumpsite

The Planning Department holds the authority for both Rural and Urban Planning and Development control, as outlined by The Urban and Regional Planning Act. Under the supervision of the Director of Planning, the department is tasked with establishing a clear developmental framework and roadmap for the district. To accomplish these developmental goals, the department operates through its six units.

Namely

  1. Town Planning
  2. Land Survey
  3. Building Inspections
  4. Survey Section
  5. Social Economic Planning
  6. Environmental Planning
  7. District Aids Coordination Advisor

Town Planning

The section is responsible for guiding land boundary limits. Some of the major tasks are:

  1. Placement and Re-Establishing of property boundaries.
  2. Road marking.
  3. Preparation of survey diagrams.
  4. Preparation of survey reports.
  5. Management of Geographical Information Systems (GIS)

Social Economic Planning

The section is mandated to undertake socio-economic planning to enhance the implementation of Council developmental plans and programs.

Key responsibilities include:

  1. Development Planning.
  2. Capacity building.
  3. Project Proposals.
  4. Coordinate Constituency Development Fund (CDF) activities
  5. Monitoring and Evaluation.
  6.  

 Environmental Planning

The section is mandated with the responsibility of mainstreaming environmental concerns in development plans and programs to enhance sustainability.

Key responsibilities include:

  1. Preparation of Environmental Assessment Reports.
  2. Environmental Profiling.
  3. Preparation of Environmental Briefs.
  4. Conduct Environmental Education.
  5. Monitoring and Evaluation.

Survey Section

The Town Planning Section executes town planning strategies to achieve a harmonious and acceptable urban environment.

 The key responsibilities under this section include:

  1. Design of local Area plans.
  2. Numbering of Plots
  3. Forward Planning.

 Environmental Planning Section

  1. Purpose

This section ensures the mainstreaming of environmental concerns in development plans and programs in order to enhance sustainability.

  1. Key Result Area

Environmental Assessment Reports

The section coordinates and undertakes effectively the review of environmental assessment documents in order to recommend appropriate measures

  1. Environmental Profiling

Coordinates and undertakes effectively the preparation of Environmental Profile in order to inform and create awareness on the state of the environment

  1. Environmental Briefs

Coordinates and undertakes effectively the studies and preparation of environmental briefs for Council in order to highlight environmental implication of the projects and their mitigation

  1. Environmental Education

Carries out effectively environmental education in order to solicit for community participation in environmental management and conservation

  1. Monitoring and Evaluation

The section monitors effectively the implementation of environmental mitigation measures in order to ensure compliance with statutory and legally set standards

Building Inspections

This section holds the responsibility for development control. The primary duties of this unit include the following tasks:

  1. Building Inspections.
  2. Identify illegal structures and unauthorized development.
  3. Enforce compliance.

District Aids Coordination Advisor

The Section is headed by the DACA and is responsible for the following function: -

  1. Coordinate and implement social protection programs. (GBV, 
  2. Child abuse
  3. Early marriages, teen pregnancies.
  4. Other cross-cutting issues

Community Development Section

The Section is headed by the CDO and is responsible for the following main functions.

  1. Facilitate the mobilization of communities in community development activities.
  2. Implement skills development to enhance the availability of skills in communities.
  3. Coordinate the development of community sports in the district.
  4. Facilitate the provision of early childhood education and adult literacy.
  5. Registration and management of community voluntary organizations.

DEPARTMENT OF ENGINEERING SERVICES

Is charged with the supervision and delivery of public works and engineering services in the district. The department also houses the

  1. Fire and Rescue Services
  2. Water Coordinator
  3. Auto Mechanical Services
  4. Electrical Engineering Services
  5. Civil Engineering Services
  6. Quantity Survey Services
  1. Fire and Rescue Services

    MANDATE.

    The Mandate of the  Fire and  Recue section is well outline in the local government act and Fire Policy . The function of the Fire and rescue section are as follows:

    • Fire Fighting : Fire fighting in emergency situations in order to prevent loss of life and destruction of property.
    • Fire Safety Awareness   implement  fire safety awareness and training programmes in order to enable the public to respond to emergencies.
    • Emergency and Rescue: Turn out to emergency and rescue operations (General/Marine) in order to prevent loss of life and destruction of property by fire and /or natural causes.
    • Special Services :Turn out to special services to the public in order to respond to distress calls.
    • Fire Investigations : To determine the cause of the fire and develop preventative interventions
    • Fire Prevention and Inspectorate : conduct of fire safety inspections, scrutiny of building plans and issuance of fire certificates in order reduce fire risk in buildings.
    • WASH COORDINATOR
      • Designs, implements, monitors, and manages water, sanitation and hygiene (WASH) for construction projects ensuring quality standard, community engagement and technical compliance.
      • Coordinate Works in collaboration with donor and other implementing partners
      • Conduct field supervision to ensure implementation is according to the plan
      • Assist in WASH procurement processes
      • Prepare realistic and detailed WASH interventions Schedules
      • Plan on WASH Interventions
      • Reporting to council and stakeholders.

      Quantity Surveying Section 

      • Conducting inspections on private and public electrical installations for safety and compliance.
      • Issuing technical recommendations to the Planning Department for electrical components of building permit applications.

        Mandate and Functions

         

        The Quantity Surveying Section plays a key role in ensuring value for money, accountability, and transparency in infrastructure development at Monze Town Council, in line with the objectives of the Zambia Devolution Support Program (ZDSP). Its functions include:

        • Cost Estimation and Budgeting – preparing realistic cost estimates to support evidence-based planning and budgeting, ensuring that projects are financially feasible and aligned with community priorities.
        • Preparation of Bills of Quantities (BOQs) – producing detailed BOQs that strengthen procurement processes and enhance competitiveness and fairness in line with public financial management principles.
        • Tendering and Contract Administration – supporting the tendering process, evaluating bids, and administering contracts to ensure compliance, transparency, and accountability in project implementation.
        • Measurement and Valuation of Works – conducting site measurements, preparing interim valuations, and issuing payment certificates to ensure that contractors are paid fairly for actual work delivered.
        • Cost Control and Monitoring – tracking project expenditure against budgets to minimize wastage, enhance accountability, and achieve value for money as required by ZDSP benchmarks.
        • Technical Advisory Services – providing professional advice to Council management and stakeholders on project feasibility, life-cycle costs, and efficient resource utilization.
        • Final Accounts – preparing and reconciling final accounts to ensure closure of projects in a transparent and accountable manner.

        By carrying out these functions, the Quantity Surveying Section directly supports the Zambia Devolution Support Program’s goals of strengthening local governance, enhancing financial accountability, and improving service delivery to the community through efficient and transparent infrastructure development.

        Electrical Engineering Services

        Mandate

        The Electrical Engineering Services section is responsible for the planning, supervision, maintenance, and safe delivery of all electrical installations and services within Monze District. The section ensures reliable electricity supply, promotes energy efficiency, and enforces compliance with national electrical standards and local regulations to enhance public safety and support community development.

        Core Functions

        1. Public Lighting and Power Infrastructure
        • Installation, operation, and maintenance of streetlights, traffic lights, and other public electrical infrastructure.
        • Upgrading and rehabilitation of aging power systems within council facilities and public spaces.
        1. Council Facilities Electrical Works
        • Supervision and inspection of electrical installations in council buildings, health facilities, schools, and markets.
        • Ensuring compliance with the Electricity Act, ZESCO regulations, and Zambia Bureau of Standards (ZABS).
        1. Inspection and Compliance

       

      1. Project Supervision and Technical Support
      • Providing technical input for electrical components of government and donor-funded projects.
      • Preparation of technical specifications and documents for electrical works.
      • Offering advisory services on renewable energy projects such as solar lighting and backup systems.

      1. Emergency and Safety Services
      • Attending to electrical faults and emergencies within council-managed facilities.
        Contribution to Zambia Devolution Support Programme (ZDSP)

      Electrical Engineering Services contributes to the ZDSP by:

      • Supporting local development with energy-efficient and sustainable solutions.
      • Strengthening governance through compliance monitoring and transparent project implementation.
      • Supporting local development with energy-efficient and sustainable solutions.
      • Improving community service delivery by ensuring uninterrupted power supply to critical facilities such as clinics, schools, and markets.

       

      Enhancing public safety through reliable electrical infrastructure.

The department is under the leadership of Director Finance, who oversees all financial operations. This includes: -

  1. The management of bank accounts,
  2. The preparation of financial reports,
  3. The maintenance of the Valuation roll,
  4. The stores Management.

Accounts

The section is responsible for managing, computing of all expenses related to staff and personal emoluments.

Revenue

The Section is Responsible for maintenance of ledgers for all Billable and Revenue mobilization.

 

Markets and Bus Stations Section

  1. Manage bus stations and markets to facilitate smooth operations and enhance revenue collections.
  2. Allocation of market stands.
  3. Manage bus stations and markets to facilitate smooth operations and enhance revenue collection.

The department is headed by a Director who is responsible for the sections/units that fall under the department. The units that fall under the directorate are Human Resources, General Administration, Registry, Committee, and Police.

 

Human Resource Section

This Section is responsible for the general human resource staff matters. The following are some of the functions/services:

  1. Is the secretariat for human resource commission on a local level.
  2. Responsible for staff in Division III and IV.
  3. Employing and recommending for Staff upgrade or promotion in Category III and IV.

 

General Administration Section

This unit is responsible for the general administration and running of the day-to-day office operations. The following are some of the functions/services:

  1. Facilitate the solemnizing of marriages
  2. Procure of office furniture and equipment.
  3. Promote staff health and safety in the council. Identify the number of sick people as well as visit the visit. Identify prone risk areas.
  4. Transport Management. Manages effectively the availability of transport to facilitate staff mobility and transportation of materials and equipment.
  5. Licensing and insuring. Facilitate the licensing and insurance of all vehicles for Monze Town Council.
  6. Office accommodation. Provide timely provision of office space for officers to create a conducive work environment.
  7. Management of clerical services.
  8. General maintenance of office spaces and surrounding.

 

Council Police Section

The unit is responsible for Community police, Maintain Security, and Law and order. Facilitate for Security measures, Law, and order in the Council.

 

Committee Section

The committee section plays the role of secretariat in all council meetings. Their role is to document and minute all meetings a form Management meeting, various committees and the full council meeting.

Registry SECTION

Responsible for records management and filling of council records and correspondences

Staff establishment, management of assets, records keeping, training and development, recruitment, staff appraisals, minutes and report writing, discipline, explanation of conditions of service to staff, Public relations services.

The Department of Legal Services is responsible for providing legal advice to the Council.

Core Functions include

  1. Ensuring that the local authority operates within the confines of established laws that govern the local government system.
  2. Inter alia; drafting commercial contracts, Provision of Legal opinions, processing land applications, trading licenses applications, processing of Certificates of Title and occupancy licenses issued under the Urban and Regional Planning Act No.3 of 2015 of the Laws of Zambia etc.

Sections:

  1. Litigation
  2. Estates
  3. Licensing
  4. Contracts

Litigation

The litigation section is responsible for conducting research and timely litigation of matters on behalf of the Council, both as Plaintiff or Defendant in order to safeguard and preserve its interests. This Section is further mandated to prosecute offenders as provided by the Local Government Act No.2 of 2019 of the Laws of Zambia. Furthermore, the department handles cases that are referred to the Directorate from other Councils within Southern Province or any other council that may need legal services.

Estates

The operation of this section is anchored on land administration and alienation pursuant to the Lands Act, Chapter 184 of the Laws of Zambia and the Lands and Deed Registry Act, Chapter 185 of the Laws of Zambia. By virtual of circular number 1 of 1985, the council is an agent and an applicant may apply through the local authority which has been delegated powers to receive applications for land from members of the public. The department prepares instrument documents such as invitations to treat, offer letters and all necessary documentation leading to the issuance Certificate of Title. Other documents prepared here include; Assignments, Mortgage Deeds, Discharge of Mortgage Deeds, change of ownership etc.

The Council has the authority to deal;

  1.     a) State Land
  2.     b) Housing (Statutory and Improvements) Area

 Procedure for allocation of land

  1. Land identification
  2. Approval of plan by Council
  3. Advertisement placed in the newspaper for applications
  4. All applications reported to the Plans, Works and Development Committee, and full Council Offer letters and demands.

Licensing

The section processes applications for various trading licenses relevant for conducting business in Monze district pursuant to the Trades Licensing Act, Chapter 393 of the Laws of Zambia and Liquor Licensing Act No. 20 of 2011 on behalf of the Liquor Licensing Board. The process of issuing various licenses includes filing in an application in a prescribed manner, assessment/inspection of the business premises before issuance of the respective license or trading permit.

In order to enhance compliance with laid down regulations and laws by license holders, the Licensing section together with Department of Finance(Revenue Section), Department of Human Resource and Administration (Council Police Unit), Department of Engineering Services (Fire Section) and Department of Public Health conduct inspection of various business ventures, and failure to comply with statutory requirement attracts a penalty and/or prosecution as prescribed by the Acts that govern the activities.

Contracts

The section is responsible for the preparation of commercial contracts, Memorandum of Understanding (MoU), and Memorandum of Agreements (MoAs) concerning and relating to the Council. Common contracts under the Section include; 

  1. Construction/Building Contracts
  2. Contracts for Supply and Delivery of Services
  3. Contracts for Supply of Goods and Services
  4. Contracts of sale
  5. Lease agreements in respect of Council properties
  6. Employment Contracts
MFL is responsible for the development and management of fisheries and livestock subsector in Zambia and is the following are the specific responsibilities: policy and legal development, promotion of production and productivity, animal health, research and development, agribusiness and export, extension and advisory services, vocation, technical, and life learning skills development.
Functions
The Ministry’s portfolio functions as outlined in the Government Gazette Notice No. 1123 of 2021 are as follows;
  • Animal Health
  • Livestock and Fisheries Research and Specialist Services
  • Veterinary and Fisheries training
  • Fisheries and Livestock Extension
  • Livestock Identification and Traceability
  • Dairy Industry Development
  • Fisheries and Management Development
  • Livestock Development
  • Tsetse Control Services and Veterinary
  • Fisheries and Livestock Marketing Policy
  • Fisheries Policy
  • Livestock Policy
  • Field Services
  • Fisheries and Livestock Credit Development
The Ministry is also responsible for the following statutory Bodies and institutions:
  • Fisheries and Livestock Training Institutions
  • Dairy Industry Development Board
  • Veterinary Council of Zambia
  • Livestock Development Trust
  • Golden Valley Agriculture Research Trust – GART BATOKA
Apart from the portfolio functions, the Ministry is mandated under the law to ensure implementation of the agriculture-related legislation.
VISION:
The Ministry envisions: “a nation producing quality livestock and fish for food security and livelihoods”.
MISSION STATEMENT:
Consistent with the vision, the Ministry is committed to pursue a mission which entails: “to oversee production and productivity of fish and livestock for sustainable development”.
CORE VALUES:
In order to effectively execute its mandate during the Plan period the Ministry revised its core values and came up with (6) Core values, namely: Integrity, Accountability, Transparency, Innovation, Equity and Team-work. These values will inform the conduct of staff in their execution of duties.
SERVICES OFFERED AT DISTRICT LEVEL:
  • Animal Health
  • Veterinary and Fisheries training
  • Fisheries and Livestock Extension
  • Livestock Identification and Traceability ( Brandmark issuance)
  • Dairy Industry Development
  • Fisheries and Management Development
  • Livestock Development
  • Tsetse Control Services and Veterinary
  • Fisheries and Livestock Marketing
  • Field Services
INFORMATION PROVIDED BY OFFICERS UNDER THE MFL DESK

The Public Health Department safeguards the health of the community by preventing, controlling and eliminating diseases. Additionally, it is mandated with solid waste management and the delivery of targeted health education to help people live longer and healthier lives.

Public Health Unit Mandate

Our core mandate is drawn from the Food Safety Act No. 7 of 2019, Local Government Act No. 2 of 2019, Solid Waste Regulation and Management No. 20 of 2018, Liquor Licensing Act No. 20 of 2011, and the Public Health Act Cap 295 of the Laws of Zambia. 

These pieces of legislation employ the department to deliver district-wide programs and projects to prevent, control, and eliminate diseases, enforce Environmental Health, Port Health, Food, and Drugs policies to reduce outbreak risks. They also mandate us to inspect food outlets, workplaces, and public nuisances. To uphold health standards Run awareness campaigns and enforce the Public Health Act through community education Execute pest and vector control operations Manage cemeteries, crematoria, and burial services for safe, sanitary disposal of human remains

Key Services

  1. Disease Prevention & Control
    Community health screenings
    • Vaccination drives and outbreak response
  2. Environmental & Port Health
    Waste-management guidelines
    • Ship and border health inspections
  3. Food Safety & Workplace Inspections
    Routine audits of restaurants, markets, and factories
    • Compliance certification
  4. Public Awareness & Education
    Workshops, school programs, and media campaigns
    • IEC materials and behavior-change initiatives
  5. Pest & Vector Management
    Mosquito, rodent, and vector surveillance
    • Spraying and community clean-up events
  6. Funeral & Burial Services
    Cemetery administration and plot allocation
    • Crematorium operations and mortuary support

Environmental Health

Charged with disease prevention, control and health promotion through research, surveillance and community engagement.

Overview

Implements environmental, food, drugs and port health policies to mitigate hazards and protect public well-being

Mandate

  1. Determine community health status via research and surveys
  2. Monitor disease trends and epidemiological patterns
  3. Enforce public health guidelines and standards
  4. Support stakeholders with technical expertise
  5. Drive quality assurance and program performance

Key Service Activities

  1. Conduct community health assessments and needs surveys
  2. Collaborate on outbreak investigations and surveillance
  3. Develop and deliver public health education sessions
  4. Provide training and technical support to clinics and NGOs
  5. Monitor and evaluate impact of health programs

Mandate

  1. Enforce Environmental Health, Food and Drugs, and Port Health legislation
  2. Promote inter sectoral collaboration for healthy environments
  3. Coordinate epidemic preparedness and emergency response
  4. Oversee solid waste and healthcare waste management

Key Service Activities

  1. Issue permits and guidelines for waste handlers and facilities
  2. Conduct hygiene and sanitation campaigns in communities
  3. Lead climate-health adaptation planning with stakeholders
  4. Inspect waste collection, transport, and disposal sites
  5. Train local authorities on environmental health best practices

Public Health Inspectorate Unit

Overview

Ensures adherence to health standards through: -

  1. Inspections
  2. Compliance certification
  3. Nuisance control 
  4. Leads social mobilization, information dissemination, and behavior change initiatives to raise health awareness.

Mandate

  1. Inspect food premises, workplaces, and public nuisances
  2. Mitigate infectious disease risks in communities
  3. Issue certificates of compliance to approved facilities
  4. Key Service Activities
  5. Perform routine and complaint-driven inspections
  6. Test food samples and inspect water quality
  7. Enforce abatement of nuisances (e.g., stagnant water, refuse)
  8. Certify food vendors, factories, and public establishments
  9. Follow up on corrective actions and compliance reports
  10. Develop and disseminate health promotion and IEC materials
  11. Coordinate media partnerships and community outreach
  12. Enforce the Public Health Act through sensitization

Key Service Activities

  1. Design and print posters, flyers, and digital content
  2. Organize school and community health talks
  3. Coordinate radio, TV, and social media campaigns
  4. Conduct surveys to gauge public knowledge and attitudes
  5. Monitor and evaluate effectiveness of promotion programs

Cleansing and Pest Control Unit

Overview

  1. Manages pest and vector populations and maintains urban cleanliness to reduce disease transmission.
  2. Provides dignified sanitary and culturally appropriate funeral and burial service.

Mandate

  1. Plan and execute vector control operations (e.g., malaria, dengue)
  2. Oversee street cleaning, drain maintenance, and refuse removal
  3. Enforce regulations on safe pesticide and disinfectant use

Key Service Activities

  1. Conduct indoor residual spraying and laicizing campaigns
  2. Deploy spray teams for rodents, mosquitoes, and other pests
  3. Coordinate community clean-up drives and awareness sessions
  4. Monitor pest hotspots and produce control reports
  5. Maintain equipment and stock of approved chemicals
  6. Funeral Services Unit

Funeral Services Unit

Mandate

  1. Administer cemeteries and crematoria
  2. Ensure safe handling and disposal of human remains

Key Service Activities

  1. Manage burial plots and maintain grounds
  2. Operate cremation facilities and certify ashes disposal
  3. Issue burial permits and death certificates
  4. Offer mortuary storage

Health Technologist

Mandate

  1.  

Key Service Activities

  1.  

Health Educationist

Mandate

  1.  

Key Service Activities

  1.  

Is to empower communities through: -

  • inclusive participation
  • sustainable practices
  • strategic support to improve living conditions
  • reduce inequalities and
  • build resilient and thriving communities.

INFORMATION PROVIDED BY OFFICER’S DESK

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